Stores, Shipping & Procurement Support Administrator

Support day-to-day stores operations, including goods receipt, packing, storage, stock control, and material issuing
Ensure accurate picking and kitting of materials to meet production schedules
Maintain inventory accuracy through regular cycle counts and stock reconciliation
Coordinate and process domestic and international shipments, ensuring timely dispatch
Prepare and review shipping and export documentation (e.g., commercial invoices, packing lists, customs paperwork)
Develop and maintain knowledge of import/export regulations, duties, and compliance requirements
Liaise with freight forwarders and logistics providers to ensure efficient and cost-effective delivery
Track shipments and resolve any delays or issues proactively

Expedite all open purchase orders to ensure all incoming materials are delivered on time
Raise purchase orders and support procurement activities in line with production requirements
Communicate with suppliers to confirm lead times, order status, and delivery schedules
Support supplier performance monitoring and ensure timely delivery of materials
Assist in maintaining accurate procurement and supplier records
Proactively engaged with suppliers to resolve any non-conformity issues

Work closely with production to ensure materials are available when needed, minimising downtime
Support production scheduling by prioritising urgent material requirements
Ensure all materials issued meet quality and specification requirements
Contribute to improving stores and logistics processes to enhance efficiency and accuracy
Support the control of non-conforming materials to prevent cross-contamination or shipping of defective products

Skills & Experience

Experience in a stores, logistics, or supply chain roles within a manufacturing environment
Strong attention to detail, particularly in material picking, inventory control, and documentation
Experience coordinating or supporting shipping and dispatch operations
Ability to work to tight deadlines and prioritise effectively
Good understanding of stock control systems and processes
Strong organisational and communication skills
Forklift Licence or willingness to be trained

Experience with import/export processes and international shipping documentation
Familiarity with customs regulations, tariffs, and compliance requirements
Experience supporting procurement or purchasing activities
Knowledge of ERP/MRP systems, preferably Insight 123